Notes from August 1st Council meeting

Every year at the start of the SAA annual meeting, Council holds a day-long meeting at the conference hotel. This year, that meeting was on Monday, August 1st. As with the Council meeting in Chicago in May, we newly-elected folks were invited to attend this meeting — the last before we’re officially seated at the Council meeting on August 6th after the SAA business meeting.

The meeting minutes will be online soon, and I’ll let you know when those are posted. But, for now, here are some key things that came out of the meeting:

  • Council approved the recommendations of the Council Working Group on Member Affinity Groups (see those recommendations here). This essentially means that:
    • SAA is eliminating the distinctions between sections and roundtables
    • There is no cap on the number of groups an SAA member can join
    • Non-members may join up to three email discussion groups
    • All groups will be required to (1) Have standardized bylaws;  (2) Submit information about the group’s annual meeting by March 1; (3) Conduct an online election annually, with submission of a slate by June 1; (4) Submit an annual report and complete leader roster by September 1; (5) Respond to Council requests for research, advice, and expert comments. Groups may be discontinued if they don’t meet one or more of the requirements. This will happen only following significant discussion with the groups’ leaders.
    • New groups may be formed with submission of a petition signed by 100 SAA members.
    • SAA staff will continue to investigate software options to support more robust online communities.
  • Approved an Information Brief on Archives and the Environment (see here). This brief from the Committee on Public Policy was drafted in conversation with Project ARCC (Archivists Responding to Climate Change). We were lucky that Eira Tansey, who wrote one of the articles cited in the Brief and who is a leader in Project ARCC, was on hand to provide us with additional information.
  • Heard an update on the work of the Working Group on Diversity and Inclusion (see hereand approved a revision of the SAA Statement on Diversity and Inclusion (see here).

If you’re in Atlanta for the annual meeting, please note that there will be Council Office Hours on Thursday from 5pm to 6pm in the Exhibit Hall. Stop by with any questions you may have!

Also, even though I’m not formally a Council member yet, I’m happy to answer any questions you may have! I’ll be at least stopping by – if not staying around for – the meetings of almost all of the groups I will be the new liaison for (see here). If I can’t answer your question, I can certainly work on connecting you with someone who can.

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